Privacy Policy

1. Introduction

The Wireless Microphone Spectrum Alliance ("WMSA," "we," "us," or "our") is a not-for-profit coalition of stakeholders dedicated to ensuring wireless microphones' access to RF spectrum. We are committed to protecting the privacy of visitors to our website at www.wmsa.org (the "Site") and members who join our coalition.

This Privacy Policy explains what information we collect, how we use it, with whom we share it, and the choices you have.  This policy applies to all individuals whose personal data we process, including website visitors and coalition members.

2. Information We Collect

2.1 Information You Provide Directly

When you interact with WMSA — for example by joining our coalition or contacting us — you may provide:

  • Name and professional title

  • Organization or company name

  • Email address

  • Location (city, country)

  • Any other information you voluntarily include in correspondence or forms

2.2 Information Collected Automatically

When you visit our Site, certain technical information may be collected automatically, including:

  • IP address and approximate geographic location

  • Browser type and version

  • Pages viewed and time spent on the Site

  • Referring URLs

This information is used in aggregate to understand how visitors use our Site.

2.3 Cookies and Similar Technologies

Our Site uses cookies and similar tracking technologies. Cookies are small text files placed on your device that help us operate the Site and understand how it is used. We use the following categories of cookies:

  • Strictly necessary cookies: required for the Site to function. These cannot be disabled.

  • Analytics cookies: used to understand how visitors interact with the Site (e.g., pages visited, time spent). These are only placed with your prior consent.

  • Functional cookies: used to remember preferences. These are only placed with your prior consent.

You may withdraw consent to non-essential cookies at any time via the cookie preference centre accessible on our Site. Refusing cookies may affect some features of the Site.

3. How We Use Your Information

We process your personal data for the following purposes:

Purpose : Membership and coalition participation - Legal Basis: Contract

Purpose : Communications, events and publications - Legal Basis: Legitimate interests

Purpose : Enquiries and support - Legal Basis: Legitimate interests

Purpose : Site operation and improvement - Legal Basis: Legitimate interests

Purpose : Legal compliance - Legal Basis: Legal obligation

Purpose : Non-essential cookies and direct marketing - Legal Basis: Consent

You may withdraw consent or object to legitimate interests processing at any time (see Section 7 below).

4. How We Share Your Information

WMSA does not sell, rent, or trade your personal information to third parties for commercial purposes. We may share your information in the following limited circumstances:

4.1 Within the Coalition

As a member or participant, basic membership information (such as your name and organization) may be shared with other WMSA members as part of our coalition activities, such as member directories and advocacy materials, unless you request otherwise.

4.2 Service Providers

We may share information with trusted third-party vendors who assist in operating our Site (e.g., website hosting, email distribution). These providers are contractually required to protect your information and use it only for services provided to us.

4.3 Legal Requirements

We may disclose your information if required by law, or if we believe disclosure is necessary to protect the rights, property, or safety of WMSA, our members, or others.

4.4 Organizational Changes

In the event of a restructuring or dissolution of WMSA, your information may be transferred to a successor organization subject to the same privacy commitments.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy or comply with legal obligations. If you withdraw from WMSA or request deletion of your data, we will remove or anonymize your information unless retention is legally required.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or comply with legal obligations, as set out below:

  • Member data: retained for the duration of your membership and for a period of two (2) years thereafter, to manage any post-membership queries or legal claims.

  • Website analytics data: retained in aggregated form for up to 26 months.

  • Correspondence and enquiry data: retained for up to two (2) years from the date of last contact.

6. International Transfers

WMSA operates across multiple jurisdictions, with offices in Washington, DC (USA), London (UK), and Paris (France). Your information may be transferred to and processed in countries other than your country of residence. Where such transfers occur, we take appropriate measures to ensure protection in accordance with applicable law, including the EU General Data Protection Regulation (GDPR) and UK data protection legislation.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.

  • Correction: Request that we correct inaccurate or incomplete information.

  • Deletion: Request deletion of your personal information, subject to legal obligations.

  • Objection / Restriction: Object to or restrict certain processing of your information.

  • Portability: Request your information in a machine-readable format (where applicable).

  • Withdrawal of Consent: Withdraw consent at any time where processing is consent-based.

  • Opt-out of Communications: Unsubscribe from WMSA emails at any time via the unsubscribe link in each message.

To exercise any of these rights, please contact us using the details in Section 10 below.

We will respond to your request within one (1) month of receipt, in accordance with applicable law. If your request is complex or we receive a high volume of requests, we may extend this period by a further two months, in which case we will notify you.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority without undue delay and, where required, inform affected individuals in accordance with applicable law.

9. Automated Decision-Making

WMSA does not engage in automated decision-making or profiling that produces legal or similarly significant effects on individuals.

10. Third-Party Links

Our Site may contain links to third-party websites, including those of member organizations. This Privacy Policy applies only to our Site. We are not responsible for the privacy practices of external sites and encourage you to review their policies before providing personal information.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. When we do, we will revise the "Effective Date" at the top of this page. Where changes are material, we will take reasonable steps to notify members directly (e.g., by email) prior to the changes taking effect.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us:

Wireless Microphone Spectrum Alliance (WMSA)

Email: contact@wmsa.org

Website: www.wmsa.org

Offices: Washington, DC | London, UK | Paris, FR

WMSA — The Global Voice for Audio Professionals  |  www.wmsa.org